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Zoom is a cloud-based video conferencing app that is used to conduct virtual meetings. It has the option to enable audio-only, video, and live chat. This app replicates the in-person collaboration experience and has gained visibility since the pandemic onset in March Zoom is available on desktops, laptops, mobile devices across all platforms.

It has pricing plans suited to different businesses and a free subscription with all the basic functionalities. If this is your first time working with Zoom, don't worry. It is straightforward to download and set up.

You can now explore all the app features; now that you know how to download and set it up. You can use zoom for online meetings, chat with other contacts, create specific channels, and sync other apps from the App Marketplace.

The app has various security features which allow you to restrict attendees and keep the conversations confidential. You can raise your hand to ask questions, add a fun background, and even throw a party. Using these methods, you can recreate the experience of real-time meetings and interactions. You'll reach the Zoom download page by clicking on the link, from where you can download Zoom on your laptop. AC vs.

     

- How to get free zoom on laptop

 

Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over to the tab called Custom Questions. If you're using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app.

Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily.

Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said. When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide.

With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage. One convenience of the cloud option is that people can stream the video in a web browser once it's ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen.

In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone. Be sure to explore Zoom's settings at least a few minutes before recording a call. If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it.

If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees' video or audio, it's common courtesy—and in some places a requirement—to inform them before you do. Screen sharing allows the host of a call to display whatever's on their screen to everyone else on the call. Annotation tools let all the meeting participants draw and highlight what's on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth.

To annotate while viewing someone else's shared screen, select View Option from the top of the Zoom window, and then choose Annotate. A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other.

Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom's Meeting Settings.

Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box. Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host's name, and select More to find the Make Co-Host option.

If the option doesn't appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off.

In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start. A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have.

When you set one up, however, you can customize what the attendees see while they await your grand entrance. People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else. Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settings , and look under Other. You'll see a plus sign next to Assign Scheduling Privilege.

Add your scheduling assistants by typing their email addresses and finish by clicking Assign. After you add your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool. Look for Advanced Options or Meeting Options depending on which version of Zoom you use , and follow the prompts to create a new meeting.

Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Corp licenses. And for webinars, both account holder and scheduler must have webinar licenses.

If you use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time.

I is for invite. M is for mute. S is for share. For more inspiration on how to use Zoom more efficiently, explore more Zaps you can create with Zoom and Zapier. The Zapier editorial team is an experienced group of writers and editors who want to help people be more productive at work.

A freelancer's simple project management template for Notion. How to use ConvertKit's tip jar feature to support your work. How it works. Customer stories. Popular ways to use Zapier. Apps that work with Zapier. Explore Zapier by job role. Blog Read the Zapier blog for tips on productivity, automation, and growing your business. Experts Hire a Zapier Expert to help you improve processes and automate workflows.

Community Ask questions, share your knowledge, and get inspired by other Zapier users. Zapier University Video courses designed to help you become a better Zapier user. Webinars Learn about automation anytime, anywhere with our on-demand webinar library. Search apps…. Log in. Sign up. Home Productivity App tips App tips 7 min read. Create Zoom meetings for new Calendly events. Try it. Calendly, Zoom. Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears.

You can set its date and time, privacy and access settings. You can also select your preferred calendar between iCal, Google Calendar or others to schedule the event in your calendar. Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar. Recording a meeting lets you easily use it as a reference to document everything that was discussed.

This is especially important for remote teams who use Zoom video conferencing as their key mode of communication. Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud.

By saving it to the Zoom cloud, your team members can access it across multiple platforms easily. Alternatively, you can also end a meeting to stop recording it.

Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location. You can now easily access your recorded sessions any time you want! The mobile version of Zoom lets you save meeting recordings only to the Zoom Cloud. You can access this section by logging into your Zoom account on a web browser. As an account owner or an administrator of a pro Zoom account , you can review various Zoom statistics on the Reports section of the Zoom web portal.

Step 2: In the left panel, click on Reports. If you are an admin, the Reports link will be available under the Account Management link in the same panel. Step 3: Go to Usage Reports and select Usage. All your previous Zoom meetings will be listed here. The following information will be displayed for each of those meetings:. Step 5: Click on the Participants link to generate a Meeting Participants report.

The following information will be shown in the report:. This is similar to calling from a phone number, except that the calls here are hosted over the internet. Instead, you must pay for it separately. Zoom Rooms offer various features, such as:.

This usually requires additional hardware multiple webcams, connectors, monitors, etc. Most in-office teams might not be used to video conferencing and coping with the additional challenges it poses. To make your experience more comfortable, here are three tips that can help team members conduct seamless Zoom meetings and calls:. This eliminates any background noise or interference in the audio.

To mute your microphone, use the mute button at the bottom left of the Zoom toolbar that appears in the meeting screen and looks like a microphone. Alternatively, you can set your Zoom meeting preferences to mute your microphone at the start of every meeting automatically.

   

 

What is Zoom? How it works, tips and tricks and best alternatives | TechRadar - Features always included with Zoom Meetings

   

You can now explore all the app features; now that you know how to download and set it up. You can use zoom for online meetings, chat with other contacts, create specific channels, and sync other apps from the App Marketplace. The app has various security features which allow you to restrict attendees and keep the conversations confidential.

You can raise your hand to ask questions, add a fun background, and even throw a party. Using these methods, you can recreate the experience of real-time meetings and interactions. You'll reach the Zoom download page by clicking on the link, from where you can download Zoom on your laptop.

AC vs. You can join a meeting from your home office, at the airport, or on the road, and easily get down to business and collaboration with screen sharing, chat, and annotation tools. Zoom Meetings combines ease of use with powerful features to help you communicate, share, discuss, plan, collaborate, and do more with others.

Free conference calls are just one of many features and capabilities available on our free Zoom Basic plan. Wainhouse Research reported that Zoom offers the highest measured video quality out of six leading video conferencing vendors.

Sharing your screen on Zoom is quick and seamless, and you can customize what you share with other participants. Our intuitive platform lets you choose whether you want to share your desktop, select applications, a portion of your screen, a whiteboard, device audio, or content from a second camera.

You can also manage who else can share during a meeting. Meet as often as you like with Zoom. Host meetings for up to 40 minutes for free on our Basic plan, with no limit to the number of meetings you host. One of our most popular features, Gallery View, lets you see up to 49 participant videos on screen at the same time.

Reactions, Immersive View, and annotation improve participant engagement, while virtual backgrounds and filters let you insert fun and personality into meetings. You can use Breakout Rooms for small-group discussions, with the ability to assign rooms at random, pre-assign participants to specific rooms, or let participants choose their own to join. Zoom Chat is included with every Zoom license, and you can send or group messages right from the Zoom mobile or desktop app.

You can even elevate a message to a video call with a single click. Zoom is constantly adding new and improved features to our platform to innovate how businesses and people communicate. Many of these features come from customer feedback and what our users say they want in a video conferencing solution. Security features help you control who joins, manage participants, and safeguard information in every meeting. Learn more about security at Zoom.

You can also start, join, and schedule meetings at the touch of a button using the Zoom desktop client. Zoom is used around the world, with customers in countries and territories trusting Zoom for their professional and personal communications in Global organizations use Zoom to enable communications between employees, customers, and vendors around the world.

With Zoom Meetings, customers can join free international conference calls with video on any device with an internet connection, even in low-bandwidth situations. Customers who switch to Zoom report an increase in video usage.

Features like chat and reactions promote interactivity and real-time communication, while filters and virtual backgrounds keep meetings fun. With Pro, group meetings can last up to 30 hours so you can discuss and collaborate for longer, without interruption. Basic accounts can record meetings locally to your device. Want to reach a larger audience?

Launch a poll to collect real-time participant input during your meeting and download the responses into a report after the meeting. Run usage reports to learn how many meetings are taking place, which days, number of participants, and more. Free Video Conferencing From Zoom Host a secure, free video conference call on any device, like your laptop, smartphone, tablet, or smart display.

Get Started for Free. Why use video? Improved communications. Engaging business calls. Dynamic presentations. Travel and time savings. Work from anywhere.